Roles & Responsibilities:
- Review completed shipment files to ensure all documentation is present and accurate.
- Verify supplier invoices against quotations, rates, and operational instructions.
- Ensure all costs are captured and correctly allocated before invoicing.
- Identify and investigate billing discrepancies.
- Monitor unbilled files and ensure timely closure.
- Maintain accurate filing and document retention procedures
- Support customer service activities and shipment follow-up when needed.
- Handle general administrative tasks within the department.
- Participate in process improvement initiatives and system updates.
- Prepare and update accurate documentation for the trailer operations, including entry of manifests into our internal system, updating rate sheets and customs documents.
- Coordinate with clients/suppliers, freight forwarders, and carriers to arrange transportation and logistics services for our clients.
- Coordinate with our foreign partners were necessary
Skills & Qualifications:
Compulsory:
- Customer-focused and service-oriented
- Thrives in a fast-paced, deadline-driven environment
- Organised, confident, and proactive in problem-solving
- Excellent communicator in both Maltese and English (spoken and written)
- Comfortable working independently and as part of a team
- Proficient with standard IT tools and office software
Optional:
- Shipping knowledge and prior experience could be an asset
An attractive remuneration package together with specialised training will be offered to the right candidate for the position.
Should the above be of interest to you, kindly send your C.V to vacancies@sullivanshipping.com.mt